5 Ways VO’s Can Use Evernote: Part 2

by | Aug 7, 2014 | Apps, Techniques, Technology, The Cloud, VO Business

evernote-dSeriously, I’m having trouble keeping the list to just 10 tips (Monday and today).  If you haven’t read it yet, check out Monday’s blog with Part 1, 5 Ways VO’s Can Use Evernote.  There are some helpful links to get you started.

Honestly, I don’t think even the Evernote staff understand all the ways this program can be used. That’s why they’re constantly asking for real-world user stories that explain the innovative techniques people in different businesses have developed.

Below are the five specific ways you can use Evernote to your best advantage in Voiceover work.


Create, populate and share any “notebook” (category) you want with anyone else on your team.  This is so simple it’s a crime.  See the graphic below.  This page has a number of links to my new book that I’ve shared with my virtual assistant.  When I click the Share arrow in the top right, it gives me the choice to share this info to Facebook, Twitter, Linkedin, Email or by a link.  Cool!


But Evernote went even further, creating LiveMinutes, a web-based app integrated with Evernote, enables real-time collaboration. Invite your team into a LiveMinutes “workspace,” and initiate either a conference or video call, or you can simply text chat.  (see Evernote’s blog: How To Collaborate on Documents with Evernote).


I’m going to go out on a limb and claim that any online program worth its salt integrates with Evernote.  There may be a few holdouts, but most every program, app, or site on the web that hopes to grow, is on the Evernote bandwagon.  It just makes sense, and Evernote makes it easy.  So, check.  Check your favorite programs, and see if there isn’t some way to link some functionality to Evernote.  Here are a few I’ve found:  Xero, Batchbook, Nimble, Gmail, Feedly, Shoeboxed, Pocket, Bamboo Paper, DocScanner, SignEasy, WritePad, Sunrise Calendar, Zapier, CamScanner, Penultimate, Eye-Fi, LiveScribe Smartpens…and I’ve barely scratched the surface.


Evernote comes with 64-bit RC2 software, so you could create a document and redact the passwords with Evernote’s built-in encryption. Or you could encrypt your passwords with a product like TruCrypt or Microsoft’s Bitlocker and attach them to a note. When you need a password, you download the file, and unlock again it.  [From: 10 Must-Have Evernote Add-ons].  


Create an Evernote NoteBook with all your contact information, logos, some testimonials (add what you think is important).  Then, drag and drop your demos onto the notebook — they automatically attach as files.  Add as many as you like.  Then “share” the page by using the “link” option.  Grab that link and put it on your email signature.  It may not be quite as slick as Bob Merkel’s new StraightShot feature on VoiceZam, but it’s not bad!


 How many times in a day do you find something you need to save or revisit when you have more time.  It could be a website or an email, or just some lines from an article. Get that Evernote extension, or add-on, or plug-in I mentioned yesterday, and let it reside in your browser’s bookmarklets.  When you need to save something, just hilite it, grab the URL, or email it to Evernote.  This goes for .pdf’s, .mp3’s, videos, links, almost any file format.  Send it to whichever categories you’re created to keep track of different topics.  Easy-Peasy!


Create — even transcribe — audio notes in Evernote.  This Evernote FAQ describes how to do so in just about every OS/device conceivable.  As far as I know, the Evernote app for Android is the only one that allows for transcribing of voice-recordings. There are apps that allow for recording your voice, and sending them to Evernote.  This could ostensibly be a way to forward an audition to a client in a real pinch.




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