Giving Voice to Your Invoice

by | May 29, 2012 | Business-end-of-things, Freelance, Web Resources | 5 comments

The invoice is admittedly one of the most important documents your voice-over business will generate.  Not just because you want to be paid, but because it’s an extension of your brand, your business savvy, and your bookkeeping practices…and ultimately customer relations.

This blog is NOT about the best invoice software on the market, ’cause invoicing is kinda like choosing a mic.  Ya gotta find the one that’s best for you and the way you run your business.

Having said that, almost all the major bookkeeping and online accounting programs offer invoicing.  Ostensibly you want an invoicing set-up that:

1)  Is at least partially automated
2)  Allows for customization (including your logo)
3)  Integrates with your bookkeeping and accounting system
4)  Timely schedules itself
5)  Can be manually altered if need be
6)  Includes a follow-up or “Thank You” feature.

I’ve tried a number of invoicing approaches, which I’ll list here, but I hope you’ll tell us what you’re using if you’re happy with it.

My bookkeeping software is QuickBooks, but I’m not a fan, and will probably be switching to a FreshBooks/Batchbook combination based on the recommendation of another freelancer (outside voiceovers) who raves about it.

PayPal does a pretty good job of generating invoices.  This is especially good if you’re fond of using PayPal for buying, selling, and receiving payments for your VO business.

Zoho‘s broad suite of online cloud-based programs is pretty impressive.  I actively use Zoho mail to handle [email protected] (my main email aaccount), andI  keep adding other elements of their integrated offerings as I go along.  Amazingly, many of them are free, and the entire family of apps is very intuitive.  I’m not yet using Zoho Invoice, but it’s beguiling me.

It’s been a while since I tried The site appears to be tailor-made for small and medium-sized businesses, but I seem to remember the price point was a little high.

Here’s one I haven’t tried, but their site looks pretty inviting:

The Invoice Machine touts it’s service as being designed for freelancers and businesses who want an easy way to manage, create and send their invoices (uh, that’d be pretty much everybody!).

But don’t take my word for it.  Here are the links to two great articles that have lists of invoicing software.

The first one from is dated 2008, but seems to have been updated.  7 Online Invoicing Apps for Freelancers.

The other: Best Online Invoicing Tools for Freelancers from Design-Modo is more recent (2011).

Let us know what you’re using, if you’re happy with it.




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  1. Jodi Krangle

    Freshbooks is also my invoicing program of choice, Dave. I also use that service to keep track of my expenses – and it will generate a whole bunch of very handy reports for when it comes to tax time. I do highly recommend it. I even put together a short tutorial for Terry Daniel’s coaching site. 🙂

    • CourVO

      OK, then, that settles it…once I get it up and running…I’m calling YOU for help with Freshbooks!

      Thanks for stopping by to comment, Jodi!

      Dave C

  2. Jordan Reynolds

    Great post Dave! There seem to be many online services like Freshbooks popping up in the past few years. I was originally just starting on Quickbooks when I realized it was total overkill for my voice over business. I needing something simple, easy, and clean. Freshbooks looks pretty awesome but I settled on It’s $14/mo and the developers are very open to suggestions and implementing them. Been quite happy with them so far.

    • CourVO

      Thanks for this, Jordan…it was great meeting you in person at VOICE2012!

      Write soon, write often!

      Dave Courvoisier

  3. Trine Pedersen

    You guys should give Billy’s Billing a try – it is super easy!


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